Businesses big and small need several tools and formats available to conduct their business efficiently. These may include stationary, formats for submitting estimates, quotes and invoices, and even standard letters to thank customers for their business. Another tool necessary in the business owner’s toolbox is templates for different kinds of receipts he or she may have to submit to the customers. Whether you are running a for-profit or a non-profit organization, and even if your business is still operating from your garage while you grow enough for formal office space, you will need receipts available for each situation. Below, you will find some of the most common receipts issued by businesses and the use for each of them.
Perhaps the most basic kind of receipts, it outlines the services rendered. The most important information reflected on it is the date of the sale, a description of the purchase, the unit price, the total price for the transaction, the payment amount and form of payment. This is true even if you sell a service and not tangible merchandise. Often, the sales receipt may be combined with a copy of the credit card charge slip if your client decides to pay with a credit card. Otherwise, it may be a document that is generated in duplicates or triplicates so the customer can keep one for his records and the business owner can keep one for accounting purposes. The sales receipt can often be used as proof of purchase if later on the customer seeks a refund, replacement or repair.
This is specific to non-profit organization that are legally allowed issue a donation receipt. In this kind of receipt, the organization acknowledges having gotten a gift from a person, whether that is monetary or gift-in-kind such as clothes or toys. The donation receipt should include the donation date and amount as well as form of payment. The donation date and amount are especially important if the donor expects to obtain a tax deduction due to his generosity. The charity should also keep a copy for accounting purposes.
Petty Cash Receipt-
This kind of receipt is almost exclusively for internal use. For those businesses that keep petty cash at hand, they want to make sure a receipt is issued each time someone needs to withdraw from petty cash funds. This receipt should not only contain the amount and the reason or the need, but most importantly the name of the person who received the petty cash. Ultimately, the person signing for the cash is responsible for bringing back a service or sales receipt justifying the initial withdrawal.
Very similar to the sales receipt, the service receipt is more specific about the service that was provided and limitations of any warranty or specifics surrounding it. This kind of receipt needs to include the date of service, specifics of the service provided, cost and form/terms of payment.
For those looking to simplify their lives and line up all the necessary formats for their business, considering a downloadable receipt template is a wise decision. Designed to be easily manipulated and customized, these receipts can hold all the necessary information while still reflecting your corporate identity. Having all these forms at hand and at your fingertips will allow the business owner to worry about the business itself and not the ancillary and support functions that can be time-consuming. Here we are providing some professionally designed receipt templates and we hope these templates will help you a lot in designing your own receipt templates.
Here is the preview of our Sales Receipt Template,
Here is the preview of our Donation Receipt Template,
Here is the preview of our Petty Cash Receipt Template,